Email Signature Management

Email Signature Software for Perfect Signatures – Every Time

Crossware Mail Signature is Microsoft’s Preferred Solution for Email Signatures for Enterprises and SMEs

Crossware Mail Signature ensures beautiful Email Signatures from every device.

Why choose Crossware to manage your Email Signatures?

Crossware Microsoft Gold Partner

Microsoft Gold Partner

We are an official Microsoft Gold Partner, having teamed with Microsoft on webinars, sponsoring conferences and being available through Microsoft Marketplace.

Preferred Solution badge

Microsoft Preferred Solution

Microsoft experts have extensively vetted our solution and chosen us as their Preferred Email Signature Solution.

Crossware Mail Signature Iso certified

ISO Certified

Crossware Mail Signature management software is ISO27001 certified and upholds the highest standards for quality at all times.


Easy Setup

With no confusing setup process or complicated pricing model, most people can start using our Email Signature manager in under 30 minutes.

Easily create professional signatures on multiple email platforms

Crossware Mail Signature is a world-leading Email Signature Management Software for Microsoft 365, Microsoft Exchange, and HCL Domino. Get on board and ensure the signatures on your email messages, email marketing campaigns and signature marketing are consistent and eye-catching with Crossware’s flexible and easy-to-use Email Signature manager. 

Office 365

Crossware for Microsoft O365

Crossware for Microsoft Exchange

Crossware Mail Signature for HCL

Crossware for HCL Domino

Crossware Mail Signature Outlook Add-In

Dynamic Signatures - Outlook Add-In

Email Signature Management 

The easy solution to create and edit professional signatures across an office team or business

Centralised Management

Maintain email signature consistency with tamper-proof central control of your email signatures. You can implement company-wide changes in minutes.

Build And Apply Custom Rules

You choose when and where to apply your email signatures with customisable rules for timing, teams, internal, external and more. Enjoy endless possibilities with our flexible email signature software.

Email Signatures From Any Device

Avoid having to manually set up each device you want to use for emailing and never worry about having ‘sent from iPhone’ signatures ever again! With Crossware Mail Signature, your email signature will be automatically added, independent of device.

CMS signature designer

Powerful Signature Designer

Create clear, engaging, professional email signatures without hassle or fuss. Our intuitive signature manager has advanced rich text and HTML editors, making it easy and fun to design and manage email signatures across all our compatible platforms.

Our Office 365 version even features a hand ‘drag and drop’ function.

What are our customers saying? 

It was great to find such a user-friendly tool that turned our messy situation into a centrally-managed one…

Te Wananga O Aotearoa

What are some real-life examples of using the email signature manager from Crossware Mail Signature?

Ensure Legal Compliance On Every Email – Every Time

Want to ensure that you’re legally covered even when emails contain sensitive information or employee controversial views? Take control by adding legally compliant disclaimers and ensure they are applied in your email signatures – every time, with Crossware Mail Signature. Centrally manage your email signatures and email disclaimers, then add rules, such as excluding your disclaimers from internal emails – all from the comfort of our powerful signature manager and designer. Plus, unlike some tools, your disclaimers won’t stack at the bottom of your email chain.

Crossware Mail Signature - Legally compliant
How to use Crossware Mail Signature - Examples

Update Every Company Signature At Once

Got a new logo, office address, contact details or website? With the Crossware Mail Signature manager, your email signatures are centrally managed and integrated with your directory with no manual device setup needed. This means that any changes you make are applied to every email signature, no matter what device you send from. You can rest assured knowing that consistent branding and tamper-proof signatures will be applied every time your team hits send.

Support Sales Campaigns With Targeted Banners

Want to increase your exposure and support your email Sales and Marketing campaigns? With the Crossware Mail Signature manager, you can add beautiful banners to your signature with a link to your latest offer. Our powerful rule builder gives you the power to target who sees your email marketing banners and when they display, like advertising a 50% off holiday marketing banner in emails just for the month of December. We also support tracking links, so you can analyse email marketing banner interaction in your chosen analytics software.

Crossware Mail Signature Ad spend

Easy Email Signature Management – Start Today

Try our amazing email signature manager today. Simply click the Free Trial button below to begin the quick setup process. Crossware Mail Signature integrates with email systems on Microsoft Office 365, Microsoft Exchange and HCL Domino.

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