Microsoft Office 365 is the cloud-based business software of choice for a lot of companies. But managing Office 365 email signatures is not an easy job, without the help of some third-party software.

Office 365 email signatures

Managing company email signatures can be a really difficult job without the right software. The company email signature is often something that companies don’t think about when migrating email platforms or re-branding the company. Either of these scenarios requires every employee to have a new email signature. Sending the email signature design to every employee will result in inconsistency and manually updating every device is a waste of time!

There are a number of options out there to help you manage your company email signatures on Office 365, but there are two important features that you should look for.

1. How the back-end works
Most Office 365 email signature tools will actually reroute your emails to their own servers to add the signature before sending the email out. We call this a relay design, which brings a lot of obvious security risks. The best O365 email signature options are a closed loop design which sit inside the Microsoft cloud, meaning your emails will not be redirected anywhere before being sent.

2. Customisation
A lot of companies just want to design a simple email signature for Office 365, therefore a basic template is all that is needed. But if you want to add any special features or create an original design to help you stand out even more, you will need a tool that allows this. Some Office 365 email signature tools will only allow you to work with the existing templates. It’s important to think about what you want to include on your email signatures.

Our solution

Crossware Mail Signature is the leading email signature tool for Office 365 and the first to be completely integrated within Microsoft Azure and Office 365. Our closed loop design means that your email will not leave the security of the Microsoft cloud.

Every email that leaves your company, including emails sent from mobile devices will include the correct email signature.

In 2015, we have exhibited at events all over the world to showcase our O365 email signature manager. The feedback has been overwhelming, the number of people requesting a free trial continues to significantly increase each month.

If you are looking for a solution to manage your Office 365 email signatures, I suggest that you try Crossware Mail Signature. We have created a very easy to use and feature-rich product that will save you a lot of time and increase your marketing power.

Free trial

You can try Crossware Mail Signature completely free for 30 days, no credit card required. Our Office 365 email signature tool has been extremely popular since we released it early this year. Request a free trial here.

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