“To, CC, BCC” – Do these fields make sense to you? If not, there can be some serious consequences when used incorrectly! So here is a quick summary of sorts for you:
- Here you are adding contacts that you are emailing directly. The main point to note is that all recipients will be able to view each other’s email addresses, so make sure that you are not sharing their email details with strangers!
- Also known as “Carbon” or “Courtesy” Copy. This field acts the same as the “To:” field, however, it implies that the email is solely ‘for your information’ rather than a direct form of communication. All recipients are still able to see those in the “CC:” field – so take note of who will be receiving the same email!
- Also known as “Blind Carbon Copy”. Working the same as the “CC:” field, yet recipients’ emails in this field are hidden from other recipients’ prying eyes. This is often used as a form of courtesy to not display email addresses publicly.
Tip – Make sure to add your email address in the “To:” field when using “BCC:”, therefore ensuring your address is the only one shown and also allowing people to know that it is a group email.
There are many differing opinions on whether one should “BCC:” or not:
- One common thought is that the approach can feel sneaky due to the recipients being blind as to who else is reading the email, making a “private” discussion public.
- However, BCC: ‘ing is very efficient to use when sending out mass emails as it clears up any problems where recipients may hit “Reply to all” by accident, resulting in mass spamming.
Overall, it depends on the context of the email as to whether one should BCC:, or not. Here are some questions you should ask yourself:
- Is the email business-related or personal?
- Would the recipients be offended by you displaying their details to others? I.e. Do the recipients know each other, or not?
- Is the discussion public or private? Do the recipients know this?
If you are thinking about BBC: ‘ing – “Treat others as you would like to be treated”