With the announcement of IBM Verse last year, it looks like Lotus Notes will continue on the downhill journey which it’s been on for the last 10 years. That being said, there is (and always will be) a huge number of companies still using Lotus Notes (or IBM Notes as you may call it). Lets take a look at some of the top Lotus Notes software applications and tools.

Top 5 Lotus Notes Software Tools


1. Crossware Mail Signature

Crossware Mail Signature gives you the ability to manage enterprise-wide email signatures ensuring consistency and compliance. Crossware Mail Signature is a server-based application for IBM Domino that automatically adds compliant, personalised and attractive email signatures to all emails, including those sent from mobiles.

These signatures may include disclaimers, logos, graphics and advertising banners that can be randomised or specific to certain recipients. Crossware Mail Signature removes the need to configure signatures on each workstation, and requires no design changes to your directory or mail template. You can centrally manage the email signatures of your entire company.

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2. Canned Reply

Canned Replies is a free, ad-supported sidebar app that installs in about 2 minutes. It allows you to create and store email replies that you frequently use. For example, you might have a standard sales email that you send when someone asks for a quote. Canned Replies stores that message and allows you to simply insert it into an email.

This can also help maintain consistency among your staff, you can all use the same standardised email. Canned Replies sits nicely in the sidebar of your Notes client, allowing fast and uniform replies.


3. FT Search Manager

Lotus Notes software is great at many things, but the native search capability is not one of them – FT Search Manager solves this issue. It makes finding information in mail (no matter it’s location) much, much faster.


Searching can be performed from either a Notes Client, Browser or Web Service, installed on a server, and/or replicated locally. FT Search claims to save users over an hour every week, which shows that a more efficient search mechanism pays for itself very quickly.


4. SWING PDF Converter

Pulling content out of Lotus Notes software can be a struggle. Swing PDF Converter allows you to convert Notes documents and emails to PDF for distribution, archiving or Web printing.


This tool also makes it easy to supply Lotus Notes documents to those outside of your organisation who do not use Lotus Notes software.


5. My Notes App

My Notes App is slightly different to the other Lotus Notes software tools listed above. My Notes App is essentially a better designed and easier to use replacement for IBM Notes Traveler.

The fully functional version of My Notes Desktop is available to download for free, directly from the website, and mobile clients can be downloaded via the App Store or Google Play, also for free.


There are many other great Lotus Notes software apps and tools out there. If you have a favourite, or one that you think deserves some attention, comment below.

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