Email Signature Management

Simply Perfect Email Signatures – Every Time

Crossware Mail Signature is Microsoft’s Preferred Email Signature Solution for Enterprise and SMEs

Crossware Mail Signature ensures beautiful Email Signatures from every device.

Why Crossware continues to come out on top

Crossware Microsoft Gold Partner

Microsoft Gold Partner

We are an official Microsoft Gold Partner, having teamed with Microsoft on webinars, sponsoring conferences and being available through Microsoft Marketplace.

Preferred Solution badge

Microsoft Preferred Solution

Microsoft experts have extensively vetted our solution and chosen us as their Preferred Email Signature Solution.

Crossware Mail Signature Iso certified

ISO Certified

Crossware Mail Signature is ISO27001 certified and continues to uphold the highest standards at all times.


Easy Setup

With no confusing setup process or complicated pricing model, most people can be using our product in as little as 30 minutes. 

It was great such a user-friendly tool that turned our messy situation into a centrally-managed one….

Te Wananga O Aotearoa

Get started on any of these email platforms

Crossware Mail Signature is the world-leading Email Signature Solution for Microsoft 365, Microsoft Exchange, and HCL Domino. Get on board and ensure your messaging comes across in a consistent and eye-catching way with Crossware’s flexible and easy-to-use Email Signature Solution.

Crossware Mail Signature for Enterprise

Office 365

Crossware for Microsoft O365

Crossware for Microsoft Exchange

Crossware Mail Signature for HCL

Crossware for HCL Domino

Crossware Mail Signature Outlook Add-In

Dynamic Signatures - Outlook Add-In

Email Signature Management 

The easy solution to keeping everyone on the same page

Centralised Management

Maintain consistency with tamper-proof central control of your signatures. You can implement company-wide changes in minutes.

Build And Apply Custom Rules

You choose when and where to apply your signatures with customisable rules. This can be based on timing, teams, internal, external and more. Your options are almost endless.

Email Signatures From Any Device

Avoid having to manually set up each device you want to use for emailing and never worry about having ‘sent from iPhone’ ever again! With Crossware Mail Signature, your signature will automatically be stamped onto each email, independent of device. 

CMS signature designer

Powerful Signature Designer

Create your beautiful Email Signatures without any hassle or fuss. Our advanced rich text and HTML editors make creating your new Email Signatures easy and fun!
Our Office 365 version even includes a ‘drag and drop’ function.

What are our customers saying? 

It was great to find such a user-friendly tool that turned our messy situation into a centrally-managed one…

Te Wananga O Aotearoa

What are some real-life examples of using Crossware Mail Signature?

Ensure Legal Compliance On Every Email – Every Time

Want to ensure that you’re legally covered even when emails contain sensitive information or employee controversial views? Take control by adding legally compliant disclaimers and ensure they are applied – every time, with Crossware Mail Signature. Centrally manage your Email Signatures and Disclaimers, then add rules, such as excluding your disclaimers from internal emails – all from the comfort of our powerful Signature Designer. Plus, unlike some tools, your disclaimers won’t stack at the bottom of your email chain.

Crossware Mail Signature - Legally compliant
How to use Crossware Mail Signature - Examples

Update Every Company Signature At Once

Got a new logo, contact details or website? With Crossware Mail Signature, your signatures are centrally managed and integrated with your directory with no manual device setup needed. This means that any changes you make are applied to every email, no matter what device you send from. You can rest assured knowing that consistent branding and tamper-proof signatures will be applied every time your team hits send.

Support Sales Campaigns With Targeted Banners

Want to increase your exposure and support Sales and Marketing campaigns? With Crossware Mail Signature you can add beautiful banners to your signature with a link to your latest offer. Our powerful rule builder gives you the power to target who sees your banners and when they display, like advertising a 50% off holiday banner just for the month of December. We also support tracking links, so you can analyse banner interaction in your chosen analytics software.

Crossware Mail Signature Ad spend

How To Get Started

It is easy to get started. Simply click the Free Trial button below to begin the quick setup process. Crossware Mail Signature integrates with Microsoft 365, Microsoft Exchange and HCL Domino. 

Are You Ready To Get Started?

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